Account Clerk III - HigherEdJobs

COLLEGE OF THE SISKIYOUS
CLASSIFIED VACANCY PERMANENT/FULL-TIME

ACCOUNT CLERK III

FILING DATE: OPEN UNTIL FILLED

SALARY: $2,777 PER MONTH
JOB NUMBER: 2012-13-03

The Position
Under the direction and supervision of the Controller, performs a variety of specialized, complex, and highly responsible accounting and clerical duties requiring independent judgment involved in the maintenance of the District's financial and statistical records. [Payroll position: preparation and processing of the District's payroll for all employees.] Perform other duties directly related to this job description.

Principal Duties and Responsibilities

General

• Research and provide information and assistance to District personnel pertaining to report preparation, budget, balances and governmental accounting procedures and respond to related questions; support the student population concerning the financial aspect of registration, payments, and resolution of related issues. Communicate procedures and processes; respond to questions or identify appropriate source for answer.
• Perform financial and managerial accounting and business operations record keeping functions required by Federal, State, and District policies, procedures, rules and regulations including but not limited to Federal Grant draw downs and reporting.
• May analyze data and draw sound conclusions; monitor cash flow and cash availability; provide assistance to outside auditors and respond to audit findings. Maintain files and post appropriate revenue and expenditures, and audit accuracy of data.
• Exercise the implementation of controls to protect against theft of funds, assets or merchandise, as in reconciling cash boxes, bank accounts, the book value of assets and physical inventory to financial records.
• Ensure that proper approval, correct budget and optimum classification, and accurate service types are assigned for all District services performed and purchases acquired.
• Utilize various software programs and computers to maintain the chart of accounts; assign account codes and vendor accounts; process and post journals, receipts and expenditures to the general ledgers.
• Establish accounts receivable(s) and payable(s); receive monetary transactions, prepare deposits and balance bank and deposit registers; prepare , process and reconcile travel, personal services contracts, encumbrances, invoices, checks (for vendor payments and deposits), financial and tax reports, ensure accuracy and completeness; verify financial data to monthly reports.
• Serve on a variety of District committees as requested.
• Monitor and ensure that all required fiscal and service delivery activities and documentation are in compliance with District and granting agency requirements and available for audit or review, including documentation of matching funds and service.
• Review, journalize, and reconcile direct and matching expenditures and budget variances for all programs, coordinate year-end journalizing of all receivables and expenditures, and provide assistance to external auditors pertaining to the Current Restricted Fund and Single Audit requirements.
• Prepare, maintain, and apply the indirect cost rate proposal submitted to federal cognizant agent.
• Assist with the initial start-up of grant funded programs, including execution of grant agreements, coordination with all departments affected by new grant acquisitions, initialization of project fiscal accounts and campus-wide notification of new or continued funding.
• Assist with the management of short-term and single-purpose grant-funded programs that are to remain within that department through full implementation.
• Assist with the coordination, review, or preparation of all periodic financial and service delivery reports required by granting agencies.
• Assist in development and distribution of an Implementation Handbook for grant managers.
• Facilitate orientation of new project directors and external project partners to the Funding Terms and Conditions.
• Serve on a variety of District committees as requested.
• Serve as back-up for other Business Services staff.

Payroll

• Prepare regular and special payrolls including administrators, academic employees, classified, work study and student employees. Provide additional weekly payroll for summer camps as well as manual and supplemental warrants as appropriate.
• Perform various duties regarding payroll and accounting including the distribution of payroll warrants; provide continuity in the payroll process.
• Verify new employment, status change, termination, and other related information reported on the source documents.
• Prepare STRS and PERS retirement reports; reconcile membership eligibility, earnings and service credit with state agencies.
• Calculate all special handling requirements including professional growth awards, retroactive salary increases, workers' compensation, garnishments, seniority lists, etc.
• Calculate and maintain various leave records for employees in accordance with policy and legal requirements. Maintain payroll fringe benefit summary reports for accountants; provide employees with annual W-2 forms.
• Audit hourly pay claims for accuracy of hours and pay rates; extend pay claims.

Training and Experience
Minimum Qualifications
1. Earned Associate's degree in accounting or related field from an accredited college or university.
2. Two years of payroll (for payroll position) experience.
3. Five years of accounting experience.

Preferred Qualifications
1. Bachelor's degree in accounting or related field from an accredited college or university.

Knowledge, Skills and Abilities
Knowledge of basic principles, methods and practices of bookkeeping, accounting methods and financial record keeping, especially governmental; data processing systems.
Knowledge of report writing.
Knowledge of and federal/state regulations pertaining to grants and contracts and state, federal, county and college payroll systems and deductions.
Knowledge of PERS and STRS retirement systems.
Knowledge of operation of computers and related software programs related to word processing and spread sheets, ledgers and journals, and standard office machines including credit card machine.
Ability to review, understand and disseminate accurate information about Federal and State regulations.
Ability to work independently and perform assigned duties in a timely and accurate manner.
Ability to post data and make mathematical calculations rapidly and accurately;
Ability to develop and utilize procedures for collecting and maintaining documentation of fiscal and service delivery compliance with current District and granting agency requirements.
Ability to communicate effectively in written and oral form and use appropriate and correct English, spelling, grammar and punctuation.
Ability to establish cooperative working duties, including members of organizations and institutions who are working collaboratively with the college to provide services included in specific grant-funded projects.
Ability to perform complex bookkeeping functions.
Ability to organize data and prepare worksheets and reports.
Ability to maintain the security and confidentiality of specified records and information.

Assignment and Salary
This beginning salary for this 40 hour per week 12 month per years position is $2,777 per month.

Benefits
The District offers competitive health, vision, and dental insurance for the employee and dependents. Employees contribute a percentage of their salary toward the Medical Benefits Program. The District provides vacation, sick leave and paid holidays. The employee participates in the Public Employee Retirement System through District and employee contributions.

Working Conditions
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Environmental Conditions
Indoor work environment - normal temperature.

Contacts
Daily contact with students and District staff.
Occasional contact with parents, community members and outside agency personnel.

Occupational Certificates/Licenses
Valid California driver's license and insurance.

Employment Standards
Dexterity and physical condition to maintain a rigorous work schedule and meet standards of physical and mental health. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

Application Procedure
To be considered for this position candidates must submit all required documents prior to 4:00 p.m. on October 26, 2012. Postmarks are not accepted. Materials submitted in addition to those listed below will not be considered in the screening process. It is the applicant's responsibility to ensure that all requested materials are received by the filing deadline. All materials submitted are for this position only, and become the property of the District. Materials will not be returned, copied, or considered for other openings. Any travel expenses incurred are the applicants' responsibility.

Required Documents
The following materials should be submitted to:

Human Resources
College of the Siskiyous
800 College Avenue
Weed, CA 96094
HR@siskiyous.edu

The Human Resource Office is located in the Administration Wing of the John Mantle Student Center on the Weed Campus. Office hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
Application Cover Sheet (Available at http://www.siskiyous.edu/jobs ) Cover letter which addresses
Minimum and Desired Qualifications
Current Resume
Transcripts of any college work. (Copies are acceptable to apply. The successful candidate must provide original transcripts upon hiring. Foreign transcripts must include a U.S. evaluation and translation.)
A list of four references. Include the reference's title and current contact information. (Three of the references should have no affiliation with College of the Siskiyous.)

Information about this position may be requested by writing, calling or emailing:

Human Resources
College of the Siskiyous
800 College Avenue
Weed, CA 96094 P
hone: 530-938-5317
Fax: 530-938-5227
HR@siskiyous.edu

Screening Process
After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend a slate of finalists to the Superintendent/President for a final interview.
The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if it is deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.

Conditions of Employment
Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.

Applicant requiring reasonable accommodations in completing the application or interview process must notify the Human Resource Office in advance.
College of the Siskiyous is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, gender, age, marital status, disability, political affiliations, sexual orientation, or beliefs.

Siskiyou Joint Community College District is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Siskiyou Joint Community College District will provide reasonable accommodation to qualified individuals. Siskiyou Joint Community College District encourages both incumbents and individuals who have been offered employment to discuss potential accommodations with the employer.

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College of the Siskiyous is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, gender, age, marital status, disability, political affiliations, sexual orientation, or beliefs.

Source: http://www.higheredjobs.com/details.cfm?JobCode=175678457

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